River Rapids District Library

FOIA Policy

Freedom of Information Act

FOIA  POLICY

  1. Purpose

It is the intent of the River Rapids District Library to perform public business in an open and public manner as required by Michigan’s Freedom of Information, Act 442 of 1976, and as amended.  This policy prescribes the libraries’ procedures for responding to written public records requests made pursuant to FOIA.

  1. Scope

This policy applies to the library whenever a written request for public records is made under Michigtan’s FOIA law.  This policy does not apply to any records exempt from disclosure such as, but not limited to:

  • Specific personal information about an individual if the release would constitute a clearly unwarranted invasion of that individual’s privacy.
  • Records that may be exempted from disclosure by another statute  (Note: statutes which expressly prohibit public disclosure of records generally supersede the FOIA. )
  • Information subject to attorney / client privilege.
  • Pending public bids to enter into contracts
  • Records that would disclose the social security number of an individual.

  •  Access

      Public Records shall be open to inspection and copying during the libraries’ regular business      hours by the custodian of the requested public records. Reasonable access to and reasonable facilities for copying of these records shall be provided.  The library shall provide reasonable assistance in identifying and locating public records in accordance with this policy

  •  Form of FOIA Requests

      All FOIA requests shall be made in writing.

      All FOIA requests shall  adequately describe the records sought in sufficient detail to enable the library to locate such records with reasonable effort.  The requesting party shall be as specific as possible when requesting records. The requesting party must also include their complete name, address, and valid contact information of the person’s agent who is an individual.  An address must be in compliance with the United States Postal Service addressing standards. To assist in locating the requested records, the library may request that the requesting party provide additional information known to the requesting party, such as the types of records, dates, parties to correspondance, and subject matter of the requested records.  A FOIA request will be answered within 5 business days after receiving it. If needed, the library will notify the requester in writing and extend the time for an additional 10 business days.

Fees:  Fees may be charged as permitted by law.

15 cents / page (black & white), electronic or paper

$10.00 / hour rate for searching for information.

Postage as needed

  •  Submit requests to:

       Director

227 E. Broad Street

Chesaning, MI.  48616

Phone:  989-845-3211

Fax:  989-845-2166